What do on-the-day wedding coordinators do?

Congratulations on your engagement! Embarking on your wedding planning journey is thrilling, yet it can sometimes feel overwhelming. As you dive into the details of your wedding day, you might wonder if hiring a professional wedding coordinator is the right move for you. Whether you’re confident in managing everything on your own or feel the need for additional support as the date approaches, understanding the role of an on-the-day wedding coordinator can be incredibly beneficial. These professionals are adept at ensuring a stress-free occasion by handling all the logistics, so the bride and groom can focus on enjoying their special day. Read on to discover how a day of wedding coordinator can transform your experience.

ON-THE-DAY WEDDING COORDINATOR

Hiring an day of wedding coordinator is one of the best decisions you can make for your wedding day. After all, you will need one person, your right-hand woman or man, to take charge of the day. Your wedding coordinator will be your main point of contact, responsible for ensuring everything goes smoothly and according to plan. An on-the-day coordinator sounds like its all left to the last minute but in reality they will be diligently working behind the scenes for weeks leading up to the actual event, ensuring that every detail is managed well in advance. It’s not all done on the wedding day itself; their expertise and preparation ensure a seamless and stress-free wedding experience.

YOUR DAY OF WEDDING COORDINATOR WILL HANDLE THE LOGISTICS

Wedding coordinators are masters of logistics.

A day of Wedding Coordinator is responsible for ensuring that all of your day’s logistics are taken care of. After the first phone call and initial consultation, they will take the stress of the planning process away and all the coordination involved off your plate, for peace of mind on your wedding day.

They will liaise and coordinate with your venue and supplier bookings to ensure that everyone is where they need to be on-the-day, keeping your wedding day schedule on track. In addition, they will also be available to deal with any problems or issues that may arise on the big day.

On-the-day coordination is just a part of their wedding day management services. This includes a site visit (knowing all the venues and their layouts is important) Make sure all your hire items are delivered on time, your flowers are arranged perfectly, and your reception venue is set up exactly the way you want it.

Basically, they’ll take care of everything behind the scenes, so you don’t have to lift a finger!

WHAT DOSENT AN ON-THE-DAY WEDDING COORDINATOR DO?

By the time your on-the-day wedding coordinator takes over, you should have all your suppliers booked and briefed ready for your occasion. Your florists, caterers, and DJ should be set to dazzle your friends and family, with every detail squared away. Need last-minute supplier coordination for those pesky last-minute details? Don’t bank on your coordinator swooping in for free, some might track them down, but it’ll likely cost extra. That said, many coordinators are happy to dish out quick advice before their wedding day duties begin. Struggling with a curveball on the morning of your big moment? A quick chat is often complimentary, but for more in-depth assistance, you might need to book paid consulting hours.

Here’s the kicker: don’t lean on your coordinator service to slash costs elsewhere. They’re there to orchestrate your wedding plans and the whole day’s flow, not to juggle last-minute details like stepping in for a short-staffed catering crew. Their mission is keeping your celebration humming, not playing backup for the other suppliers. Let them ace their role running your dream day like a pro so your own wedding shines without a hitch!

 

THEY HAVE WEDDING PLANS (AND A BACKUP PLANS)

Wedding coordination companies in the UK have great vision, they are experts at crafting a seamless timeline to ensure everything runs smoothly on your wedding day. They meticulously factor in all elements such as travel routes, arrival times, hair and makeup schedules, photography sessions, work with your venue coordinator and any potential delays to keep everything on track. In the event that something unexpected occurs, they are prepared with a backup plan to address any disruptions swiftly. Their expertise in managing all the logistics ensures that your special day unfolds without a hitch, allowing you to enjoy every moment without stress.

WHAT ON-THE-DAY COORDINATORS ACTUALLY DO FOR YOU

PRE WEDDING

There are several things your wedding coordinator should do before your big day to ensure that everything goes according to plan. Here are three pre-wedding jobs your coordinator will be taking care of.

1. An initial phone meeting or virtual meeting to discuss your wedding day

2. A 2-hour pre-meet one month before the wedding to run through your details

3. The creation of a running order and timeline for the best day

THE WEDDING DAY TIMELINE

Your wedding coordinator will work with you to create a detailed timeline for your wedding day that includes everything from when the bridal party will start getting ready to when the last guests will leave the reception.

This timeline should be given to all suppliers and members of the bridal party so that everyone is on the same page and knows what needs to be done and when. Having a detailed timeline will help keep your day running smoothly and prevent any stressful surprises.

FIX-IT KIT.

No matter how well-planned your wedding is, there’s always a chance that something could go wrong and anything can happen on the big day. That’s why it’s important for your coordinator to pack a fix-it kit full of personal items like safety pins, stain-remover, plasters, scissors, extra buttons, etc.

Having this kit on hand will allow them to quickly fix any small problems that might arise so that you can continue enjoying your big day without any stress or interruptions.

PRE WEDDING DAY SET-UP

Your chosen on-the-day coordinator will be involved with the dressing of the venue, liaising with suppliers and assisting with the decor and table settings. This should also include a pre-meet or virtual meeting to discuss how you would like everything to be.

ON THE WEDDING DAY

It’s important to understand that an on-the-day coordinator is not responsible for actually planning your wedding. That’s what wedding planners do, also known as full-service planners.

A day-of coordinator ensures your day runs smoothly, so you can relax and enjoy your big day. You will have met with your chosen coordinator a month before the big day, and together, you will have worked on and completed the Wedding Day Timeline. On-the-day of the wedding, your coordinator will be the point of contact for all suppliers and guests dealing with any issues that may arise, so you don’t have to.

Your coordinator will also cue the bridal party for all events throughout the day, such as the grand entrance, cutting the cake, the first dance, and more. And perhaps most importantly, your on-the-day coordinator will act as a calm and reassuring presence on what can be a very chaotic and hectic day.

AFTER THE WEDDING DAY

Your chosen on-the-day coordinator can provide invaluable assistance with the tear-down and big tidy up which can be a huge help if you have a large marquee wedding or complicated wedding. They can take care of all the details while you’re busy enjoying your new married life.

Your coordinator will liaise with your venue to ensure that everything is as expected and all rental items are returned on time. In short, coordinators will handle all the nitty-gritty details, so you don’t have to!

WHY YOU NEED A DAY OF COORDINATOR FOR YOUR WEDDING

They keep everything running like clockwork. While you and your partner are busy getting ready for the ceremony or taking pictures with your guests, your coordinator will be busy ensuring that the food is being served on time, the music is playing, and everyone is where they’re supposed to be. In short, they will be responsible for keeping everything running like clockwork so that you can relax and enjoy your big day.

How to Find an On-the-Day Wedding Coordinator

how to find the perfect person for the job

Now that you know why you need an on-the-day coordinator, it’s time to start looking for one! Here’s how to find the perfect person for the job…search on eeek!

eeek! features three of the best on the day wedding coordinators in Cornwall

If you want to relax and actually enjoy your wedding day, we highly recommend that you leave it to the professionals!

Happy Planning

 

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